An incorrect price calculation is one of the main causes of financial problems for hauliers. In transport up to 3.5 tonnes, margins are often limited, meaning that any error in cost calculation is immediately noticeable.

Direct transport costs

A correct price starts with an understanding of all direct costs.

Main cost items:

• Fuel or electricity
• driver's loss
• Maintenance and wear
• Insurance and tolls

These costs must always be fully included.

Hidden costs that are often forgotten

Many hauliers underestimate indirect costs.

Examples:

• Vehicle depreciation
• loading and unloading waiting times
• long distances

Ignoring these costs leads to structural losses.

Determining a healthy transport price

A profitable price includes not only costs but also a margin.

Best practice:

• Calculate a cost per kilometre
• charge higher rates for express rides
• Avoid structurally low dumping prices

Collaboration with freight forwarders

Extra vigilance is required when working via freight forwarders. Long payment terms and one-sided conditions reduce profits.

Summary

Those who know their costs and consistently pass them on will build a stable transport company. In transport up to 3.5 tonnes, price discipline is essential to remain profitable.